Document disposal or shredding is one of the critical areas in the operation of any business. Mistakes performed in this area can have severe consequences. Improper shredding of the information can cause your business to get sued or fined. To prevent you from undergoing such critical consequences, it is important to learn about the commonest document destruction mistakes that you must avoid.
Depending on office shredders
Office shredders look as a good option to shred occasional data, but they are not at all a secure or efficient solution for large-sized document destruction. With this option, you can just shred a small amount of paper, paper clips and staples from documents. Also, it requires disposal receptacle to be emptied quite frequently. If you have good amount of time, then you must hire services of a dependable and reliable document destruction provider.
Using a “One Size Fits All” Retaining Policy
A retention policy lowers liability of a business. It also ensures compliance. Keeping documents after when they are no use can lead to storage expenses and privacy risks. You need to remember that different records have got different timespan of file retention.
It is essential to have a proper process in place to designate and review final information disposition dates for each and every kind of document that your business uses. Houston is one of the best places to find an experienced document shredding service.
Not able to prove destruction
Without a provable document destruction procedure in place, your firm can’t prove its compliance with federal and state privacy laws. A professional file destruction document shredding Houston offers a “Certificate of Destruction” at the time of completion of shredding project
Not choosing a company that is associated with a NAID AAA Certified Provider
Not every file destruction service provider is NAID AAA Certified. The “National Association for Information Destruction is the not for profit standards-setting body made for the information destruction industry. If you wish your documents to get destroyed via the highest professional and ethical standards, then you must select a NAID AAA Certified provider.
While choosing a document shredding service, a lot of people make mistakes that prove to be destructive in the longer run. The above information will be helpful in avoiding these document destruction mistakes again. Following these guidelines will help you select the right document shredding provider for the business.